Tips to share calenders

Modified on Wed, 9 Jul at 5:07 PM

Share your calendar with your organization

Learn how:

On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
On the left, find the “My calendars” section. To expand it, click the Down arrow .
Hover over the calendar you want to share, and click More Settings and sharing.
Under “Access permissions for events,” check Make available for your organization.
At the right, click the Down arrow and choose whether to share all event details or just show free/busy (hide details)

Create & share a team calendar

Create a team calendar

Important: You can only create new calendars from a browser. After you create a calendar, you can find it on your browser and in the Calendar app.

On your computer, open Google Calendar.
On the left, next to "Other calendars," click Add other calendars Create new calendar.
Add a name and description for your calendar.
Click Create calendar.

Share the calendar with your team

On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
On the left, find the “My calendars” section. To expand it, click the Down arrow .
Hover over the calendar you want to share, and click More Settings and sharing.
Under “Share with specific people or groups,” click Add people and groups.
Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings.
Click Send.
The recipient will need to click the emailed link to add the calendar to their list.

Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing” permission.

View a co-worker's calendar

Learn how:

Add a co-worker's calendar

Important: You can only search for a calendar you’d like to subscribe to when you use Google Calendar on a computer or mobile browser.

On your computer, open Google Calendar.
On the left, next to “Other calendars,” click Add other calendars Subscribe to calendar.
In the “Add calendar” box:
- Enter the person's email address.
- Select a calendar from the list
After you request access:
- If the calendar isn't shared with you: The owner of the calendar gets an email that requests to give you access.
- If the calendar is already shared with you: In your primary calendar, on the left, it shows under "Other calendars."

Easily find available meeting times with co-workers

Learn how:

Check for someone's availability when scheduling an event

On your computer, open Google Calendar.
On the left click Search for people.
Start typing someone’s name and choose the person you want to meet with.
At the top left, click Create Event.
Click Find a time. If the guest you invited has shared their calendar with you, you'll see their calendar alongside yours. Guests marked as optional won’t show up.

Note: To check if a room is available, click Add rooms or Add location. Then, choose a room.

Let Calendar suggest meeting times

If someone has shared their calendar with you, or is part of your work, school, or other organization, you can check if they're free or busy when adding them to an event.

On your computer, open Google Calendar.
On the left, click Search for people.
Start typing someone’s name and choose the person you want to meet with.
At the top left, click Create .
Click Find a time. If the guest you invited has shared their calendar with you, you'll see when they can attend.

Tips to share calenders

On this page

Share your calendar with your organization

Create & share a team calendar

Create a team calendar

Share the calendar with your team

View a co-worker's calendar

Add a co-worker's calendar

Easily find available meeting times with co-workers

Check for someone's availability when scheduling an event

Let Calendar suggest meeting times