What can you do with Calendar

Modified on Wed, 9 Jul at 5:08 PM

Set up your calendar for Google Workspace

On this page

  • Migrate your old calendars
  • Customize your work week
  • Set your working hours
  • Set your working location
  • Manage your event notifications

Migrate your old calendars

Where were your calendars before?

Microsoft Outlook
See Google Workspace Migration for Microsoft Outlook (GWMMO)
HCL Notes (formerly IBM Notes)
Set import options in Calendar. For details, go to Import events to Google Calendar
Other calendar applications or Google Accounts
Set import options in Calendar. For details, go to Import events to Google Calendar


Customize your work week

Choose how many days you see

After you choose a new view, it becomes your default view until you change it.

  1. On your computer, open Google Calendar.
  2. In the top right, choose a view: Day, Week, Month, Year, Schedule, or 4 days.

Customize your Calendar view further

Choose which day your calendar week starts, set a custom view, and use an alternate calendar.

  1. On your computer, open Google Calendar.
  2. At the top right corner, click Settings and then Settings.
  3. At the left, click View options.
  4. Choose your settings. Changes are automatically saved.

Important: The side-by-side calendars won’t work for the week or month view in Google Calendar.

Set your working hours

  1.  On your computer, open Google Calendar.
  2. At the top right, click Settings and then Settings.
  3. On the left, under "General," click Working hours.
    • Tip: If your admin has turned on working location, click Working hours & location.
  4. In the "Working hours" section, click Enable working hours.
  5. Select the days you work and then the times you work.
  6. You can split the hours you work based on when you're available.
    • To add more than one time period to your workday, next to a day of the week, click Add add .
    • To remove a time period, click Remove Remove.

Tip: When you add work hours, the start time must be before the end time.

Set your working location

Specify work locations 

  1. On your computer, open Google Calendar.
  2. At the top right, click Settings and then Settings.
  3. On the left, under "General," click Working hours & location.
  4. Select the days you work. Working hours are already selected if your calendar shows working hours.
  5. Next to each day, enter an existing working location or create a new one.

Manage your event notifications

Set preferences for all your calendars

  1. In Calendar, click Settings and thenSettings.
  2. On the left under General, click Notification settings.
  3. Click Notifications and select an option:
    • Off
    • Desktop notifications
    • Alerts
  4. (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.
  5. (Optional) To manage your notifications, on the left, click your calendarand thenOther notifications.
  6. Next to each option, click the Down arrow and select None or Email.

Change preferences for one calendar

  1. Open Google Calendar. 
  2. In the top right, click Settings Settings and then Settings.
  3. On the left, under "Settings for my calendars," click the calendar you want to change and then Calendar settings.
  4. Under "Event notifications" and "All-day event notifications”: 
  5. To edit your notifications: Choose if you want to receive a notification or an email. You can change how often you want to get alerts in advance.
  6. To add another type of notification: Click Add notification.
  7. To remove a notification: Click Remove notification Remove.


Next: Schedule an event with co-workers

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