Respond to events

Modified on Wed, 9 Jul at 5:10 PM

Respond to an event

Outlook: Accept a meeting invite	Calendar: Respond to events from Calendar or Gmail
Outlook 2016 Outlook 2013 Outlook 2010	When you get an invitation to an event, it appears on your calendar. Open the invitation email or the event on your calendar. Click Yes, No, or Maybe. If you click "Yes,” you can: Automatically update how you join the meeting. If you set your working location, your RSVP defaults to: Yes, in a meeting room, when you join from an office. Yes, joining virtually, when you join from another location. Manually update how you join the meeting. Click the Down arrow , then select your join method. Tip: To respond to the event from Gmail, open the email and next to Going?, click Yes, No, or Maybe.

Outlook 2016

Outlook 2013

Outlook 2010

When you get an invitation to an event, it appears on your calendar.

Open the invitation email or the event on your calendar.
Click Yes, No, or Maybe.
If you click "Yes,” you can:
- Automatically update how you join the meeting. If you set your working location, your RSVP defaults to:
  - Yes, in a meeting room, when you join from an office.
  - Yes, joining virtually, when you join from another location.
- Manually update how you join the meeting. Click the Down arrow , then select your join method.

Tip: To respond to the event from Gmail, open the email and next to Going?, click Yes, No, or Maybe.

Outlook: Propose new time	Calendar: Propose a new time or add a note
Outlook 2016, 2013, and 2010	You can propose a new time for the meeting or add a note to the event that guests can see. Propose a new time: On your calendar, click the event. Next to "Maybe," click the Down arrow Propose a new time. Select a different time or day. Tip: You can also add a message to your proposed time. Click Send Proposal. Note: All guests can propose a new time, except for events with more than 200 guests or all-day events. Add a note: Click the event on your calendar. Next to "Maybe," click the Down arrow Add note. Enter your note. Tip: Next to “Going,” you can also choose your RSVP. Click Save.

Outlook 2016, 2013, and 2010

You can propose a new time for the meeting or add a note to the event that guests can see.

Propose a new time:

On your calendar, click the event.
Next to "Maybe," click the Down arrow Propose a new time.
Select a different time or day.
Tip: You can also add a message to your proposed time.
Click Send Proposal.

Note: All guests can propose a new time, except for events with more than 200 guests or all-day events.

Add a note:

Outlook: Set default reminders in Settings	Calendar: Event notifications
Outlook 2016 Outlook 2013 Outlook 2010	You can get event notifications by email or as a pop-up reminder. In Calendar, click Settings Settings. On the left under General, click Notification settings. Click Notificationsand select an option: Off Desktop notifications Alerts (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box. (Optional) To manage your notifications, on the left, click your calendarOther notifications. Next to each option, click the Down arrow and select None or Email.

Outlook 2016

Outlook 2013

Outlook 2010

You can get event notifications by email or as a pop-up reminder.

In Calendar, click Settings Settings.
On the left under General, click Notification settings.
Click Notificationsand select an option:
- Off
- Desktop notifications
- Alerts
(Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.
(Optional) To manage your notifications, on the left, click your calendarOther notifications.
Next to each option, click the Down arrow and select None or Email.

Outlook: Remove default reminders	Calendar: Remove event notifications
Outlook 2016 Outlook 2013 and 2010	You can remove email notifications for new, changed, and canceled events, and when guests respond to an event. On the left, point to your calendar and click More Settings and sharing. In the General notifications section, next to Email, click the Down arrow and select None. (Optional) To add more notifications, repeat steps 2–4.

Outlook 2016

Outlook 2013 and 2010

You can remove email notifications for new, changed, and canceled events, and when guests respond to an event.

On the left, point to your calendar and click More Settings and sharing.
In the General notifications section, next to Email, click the Down arrow and select None.
(Optional) To add more notifications, repeat steps 2–4.