Add files & folders to a shared drive

Modified on Wed, 9 Jul at 4:51 PM

Create folders in a shared drive

Create or upload a folder

On your computer, go to drive.google.com.
At the left, click Shared drives and double-click one of your shared drives.
At the top left, click New.
Click the type of file or folder you want to create or upload from your computer.

Add files to a shared drive

Requires at least Contributor access

On your computer, go to drive.google.com.
At the left, click Shared drives and double-click one of your shared drives.
At the top left, click New.
Click the type of file or folder you want to create or upload from your computer.

Any files you add are owned by the team. If you leave the shared drive, your files remain.

Move files in a shared drive

Move files and folders from My Drive to a shared drive

If you have Contributor, Content manager, or Manager access to a shared drive, you can move files you own or have edit access to into shared drives. When you move a file you created into a shared drive, the shared drive becomes the owner of the file. You're still listed as the creator of the file in the item details.

To move a file or folder, drag it from My Drive to the shared drive.

Move files between shared drives

You can drag files and folders from one shared drive to another if you have the required access to the source and destination shared drives.

To move files from one shared drive to another you need Manager access to the source shared drive and Contributor, Content manager, or Manager access to the destination shared drive.

To move folders from one shared drive to another you must have Manager access to both shared drives.

Move files or folders from a shared drive to My Drive

You can drag files and folders from a shared drive to My Drive if you have the required access to the source shared drive and destination folder.

To move files or folders out of a shared drive, you need Manager access to the shared drive.

Share files & folders in a shared drive

Requires at least Contributor access to share files, Content manager access to share folders, and Manager access to limit folder access to specific members

Files in a shared drive are automatically shared with members of the shared drive. If sharing isn’t restricted, members of the shared drive can share a file or folder with people who aren’t members. Members with Manager access can use limited-access folders to control who can see the content inside a folder. This option is helpful when you want to keep some information private, even if it's in a shared drive with many members.

Restrict file sharing in a shared drive

Requires Manager access

On your computer, go to drive.google.com.
At the left, click Shared drives and double click the shared drive you want to change.
At the top, click your shared drive’s name Shared drive settings.
Update the settings you want to change.
Click Done.

Delete files in a shared drive

Move a file to trash

Requires at least Content manager access

After a file has been in the trash for 30 days, it will be deleted forever. Managers of the shared drive can delete files in the trash at any time.

On your computer, go to drive.google.com.
Click Shared drives.
Click the file you want to delete.
At the top, click Delete for everyone .
Click Delete for everyone.

Restore a file to a shared drive (up to 30 days)