Google Workspace Quick Start Guide

Modified on Thu, 29 Feb at 2:15 PM

What is Google Workspace?

Google Workspace is an intelligent, cloud-based productivity suite that enables teams to collaborate, iterate, and innovate together, from anywhere, in real-time. Google Workspace has a variety of apps that have enabled remote collaboration to be possible including Gmail for Business

What is Gmail for Business

With Gmail for your Business, you get to take advantage of the all familiar and intuitive Gmail Experience, used and trusted by over 1 Billion users. Your business or organization takes full advantage of Gmail on both mobile, Web and even desktop clients such as Outlook within the domain for all your users such as user@example.com

Getting Started with our Gmail for Business

Your company’s Gmail for Business is accessible to users either on the web or via mobile apps.

Access Gmail On the Web:

On your browser of your choosing, type gmail.com or mail.google.com; click sign in and enter your organization-provided username and password in 2 steps as follows. You may be compelled to change your password, please enter a password of your choosing that matches how you log onto your company devices such as laptops. The next time your device passwords are changed your Google password will be synced to it and changed too.

Access Gmail On Mobile:

You can add your Google Workspace account to your Mobile- Android or iOS as a Google Account using the same username and password credentials as the ones you used to access Gmail on the Web. You can then download the core applications you may need including Gmail, Google Drive, Google Meet, etc.

Adding Your Google Workspace Account to Your Mobile Device

Android

Open Settings: Navigate to your device's "Settings" app.

Locate Accounts: Find the "Accounts" section (sometimes listed as "Users & Accounts").

Add Account: Tap on "Add Account".

Select Google: Choose the "Google" option from the list of account types.

Accept Terms: Review the Terms of Service and Privacy Policy, then tap "I agree".

Set Up Security (Optional): You might be prompted to set up security features like a screen lock or to install a device policy app. Follow the on-screen prompts if needed.

iOS

Open Settings: Go to your device's "Settings" app.

Find Passwords & Accounts: Tap on "Passwords & Accounts" (or "Mail" in older iOS versions).

Add Account: Select "Add Account".

Select Google: Choose "Google" from the list.

Choose Sync: Select the items you want to sync with your device (mail, contacts, calendars, etc.)

Tap Save: Tap "Save" to complete the process.

Downloading Google Workspace Apps

Once you've added your account, you can download the essential Google Workspace applications from your device's app store (Google Play Store on Android, App Store on iOS). Search for and install the following:

Gmail: Your email app.

Google Drive: Store and access your files in the cloud.

Google Calendar: Manage your schedule and events.

Google Docs: Create and edit documents.

Google Sheets: Work with spreadsheets.

Google Slides: Make presentations.

Google Meet: Participate in video conferences.

What more can you inside your Gmail for Business

Send Normal Emails
Send Confidential Mode emails
Send Instant messages via Chat
Send Group chats via Spaces: group Chats
Access the settings and configure basics such as Email Signatures and Out of Office responder (Vacation responder in Google)
Create Filters(rules) and Labels(folders) to manage your email inbox. Set them once and they apply across

What is Google Drive

Google Drive lets you keep all your work in one place, view different file formats without buying extra software, and access your files from any device. Within your Google drive application, both on Mobile, Web or desktop application, you can:

Access your migrated files
Upload new files for storage
Open and edit your files
Collaborate the files with other users
Create new files and share, edit and collaborate

Getting Started with our Google Drive

You can access Google Drive using your Work account by going to drive.google.com or accessing it from the Google Apps launcher.

Once you access Google Drive you will notice My Drive and Shared Drives. My Drive is a location for all files and folders that you currently own and can give access to other individuals to collaborate with you.

Shared Drive is a location for all files and folders that are owned and managed by your organization,you can create new files and folders within shared drives that you have access to as long as you have the permissions to create the same.

Using Google Drive you can upload Files and Folders to My Drive and Shared Drive from your computer or you can easily create new file types such as Google Docs, Google Sheets , Google Slides,Forms and Google Sites.

Getting Started with our Google Meet Video conference calls

You can connect with your people both internally and externally using Google Meet without downloading any new applications on your computer and record your video calls. You can access and set Video meetings via Google Meet in the following ways:

From Gmail: Click on Meet inside Gmail and start a meeting
From Web: Go to meet.google.com and create an instant video meeting or schedule for later
From Google Calendar: Schedule video meetings when you create calendar events and invite people

You can provide a direct link to your Google Meet link to your participants and they will be able to ask for permission to join your Google Video conferencing on admission. There is no need for participants and hosts to download additional applications nor have a Google Account or any account in order to join a video Conference

More lessons are on this learning page: https://pawait.africa/our-cloud-offerings/google-workspace-formerly-g-suite/