Google Groups Admin Settings

Modified on Wed, 28 Feb 2024 at 10:08 AM

Google Groups includes 2 services that help people communicate and collaborate:

The settings of these 2 services control what users in your organization can do in Google Groups, groups.google.com. The user-facing interface for both services is simply referred to as Google Groups.

Google Groups Types - Groups in Admin

This service controls whether users can access outside groups from their organization accounts on Google Groups, groups.google.com. Outside groups are any groups outside your organization, including consumer groups. By default, the Group additional service is ON, but you can turn it OFF if necessary.

ON—Users in your organization can access outside groups from their organization accounts.
OFF—Users in your organization only get to your organization's groups when they're signed in to their organization accounts.

Group Type	Permissions
Public	Open to anyone in your organization. Depending on your settings, it can also be open to people outside your organization. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
Team	Open to a specific team in your organization. Select this setting to create a group for a specific internal department or team.
Announcements only	Used to broadcast information to a group. For example, use this setting for a group that receives company news.
Restricted	A private group setting for employees who share private or sensitive information.
Custom	Shows that settings have been manually configured.
Security Groups	Security groups help you easily regulate, audit, and monitor groups used for permission and access control purposes.

Access settings

Contact owners—Who is allowed to email group owners directly.
View members—Who is allowed to view group members.
View topics—Who is allowed to view topics posted in the group.
External members can only view topics if Groups for Business sharing options are set to Public on the Internet.
Publish posts—Who is allowed to publish messages to the group. To allow people outside your organization to post messages to the group, check the External box in the Publish posts row.

Google Groups My Business

Groups for Business is a Google Workspace core service. As an administrator, you control your organization's settings for this service in the Google Admin console. Groups for Business settings, and your Google Workspace License type, determine what your organization can do in the Google Groups interface, groups.google.com.

Group types are pre-configured settings for your Google group and make configuring your group a little easier. You can always change the specific settings and enable additional features to match your needs. Select a type to get more information.

Type	Access and Permissions
Email List	An email list allows users to post from the web or through email. This is a mailing list group.
Web forum	A web forum allows people to interact with the group and have engaging and interactive discussions on the web. It has web-optimized features enabled including moderation tools. Group members post topics and replies through the web interface, but can still receive updates via email.
Q&A forum	A question-and-answer forum is a web forum with extra features enabled to support the experience of asking and answering issues. Topics can be marked as resolved or rated by users. In addition, you can use categories to organize questions within the forum. People must post through the web interface but can still receive updates via email.
Collaborative Inbox	Topics can be assigned to other members and treated as tasks that can be resolved or reassigned. Additional options are available to control who can assign and receive tasks.

Groups my Business has to be Turned ON or OFF by the Google WorkspaceAdmin

If Groups for Business is ON and you have any Google Workspace license:

You can use the Google Groups interface, groups.google.com.
You can let users create and manage their own groups.
As an administrator, you can also create and manage groups in the Admin console, the Directory API, or Google Cloud Directory Sync.
Users in your organization might be able to view consumer groups from their organization accounts. Access depends on whether the Google Groups additional service is OFF or ON.

If Groups for Business is OFF:

Your organization doesn't have access to the Google Groups interface, groups.google.com.
You can’t use Collaborative Inboxes or Q&A forums in your organization because they require the Google Groups interface.
Non-administrators can’t create their own groups in your organization.
As an administrator, you can still create and manage groups in the Admin console, the Directory API, or Google Cloud Directory Sync.
Users in your organization might be able to view consumer groups from their organization accounts. Access depends on whether the Google Groups additional service is OFF or ON

Google Groups Permissions

Permission settings determine who can view, post, and moderate content in Google Groups. Permissions also determine who can manage members and settings for the group. You can use roles to assign the same sets of permissions to members of your Google group. There are 3 default roles for every group, and those roles can't be removed. However, you can modify the permission sets of the default roles in each group as needed.

Owner Level	Permissions
Owner	The owner role has these default permissions: Send messages to the group. Add or remove group members, including owners. Change member roles (for example, from member to owner). Change group settings. Delete the group. Export group memberships and messages. Learn how to download group messages. Note: The owner role can be assigned to any group member. However, a group can't have the owner role for another group. Google Workspace administrators are automatically assigned the owner role for all groups in an organization, including groups users create. Recommended: Members with the owner role have the greatest control over the group, so we recommend keeping the number of owners low.
Manager	By default, managers can do everything owners can do, except delete the group or make another member an owner. A group can't be a manager of another group.
Member	Everyone in a group has a member role by default. In addition: Permissions set for the member role are automatically given to all other roles Permissions set for the member role are dimmed in the other roles because they're already applied

How to Add Users to Google Groups

Add Users from Google Admin

Fill this Template with the Groups Membership Details
Go to the Groups in the Admin Console
Click Add Members and Choos - Batch Add as shown below
ATTACHED CV and

Add Users from Groups Interface

Sign in to Google Groups.
Click My Groups.
Click the name of a group.
In the left panel, click Members.
Above the Members list, click Add Members.
In the Group members, managers, or owners boxes, enter the email addresses of people to add.
Click Add Members.

Resources:

Create,Update, or Delete a group: https://support.google.com/a/topic/25840