Tips to control meeting access and participation

Add a Meet video meeting:

1. Click the Meet icon .
2. If prompted, sign in with your Google Account (such as Gmail or Google Workspace).

The joining information for the video meeting is added to your email or calendar invitation.

Check when your meeting code expires

Google Meet meetings can be scheduled across Google Workspace products, such as Calendar, Chat, Gmail, and more. This means that your unique meeting code and its expiration are based on the product that your meeting is created from.

Most meeting codes expire 365 days after the last use, but there are instances where the meeting code expires instantly once the meeting ends. To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire.

Control joining access

Control meeting access with host controls

The host controls are available when:

• You plan a meeting.
• You’re in a meeting.

1. Turn on Host controls:
   • When you plan a meeting:
     1. In your Google Calendar, select an event.
     2. Click Settings .
     3. Open the "Host controls" tab.
     4. Scroll to "Meeting access."
   • When you’re in a meeting:
     1. Open the "Host controls" panel.
     2. Scroll to "Meeting access."
2. Choose a meeting access type:
   • Open: Anyone with a meeting link can join your meetings. No one has to knock.
   • Trusted: Anyone within the host’s organization can join without knocking. Anyone outside the organization, but invited through a Google Calendar event, can join without knocking. Everybody else must knock.
   • Restricted:Anyone invited through a Google Calendar event or from within the meeting by a host can join. Everyone else must knock.
     • Not available for consumer users.
3. Optional:
   • If you need to join a meeting before the participants, turn on Host must join before anyone else.
     • To let only participants who authenticate with their invited Google Accounts join:
       • For Trusted access:Uncheck the box next to “Anyone with the meeting link can ask to join.”
         • If the box is unchecked, all internal-domain participants can join in addition to explicitly invited external-domain participants. They have to be logged in with a Google Account.
       • For Restricted access: Uncheck the box next to “Anyone can ask to join, including people who dial in.”

     • Tip: This turns off "knocking" for the entire meeting. Anonymous users or third-party bots, like note takers, that attempt to use “Ask to join” are automatically denied access without actions required by the host.

4. Click Save.
   • Or, close the "Host controls" panel.

Send access details for a meeting

To invite people to a meeting you're already in, find details for how to join the meeting by viewing Meeting details. Then send people the details in an email or chat. 

Learn how

1. Join a Meet video meeting.
2. At the bottom right, click the Meeting details Copy joining info .
3. Paste the meeting details in an email, chat, or other app.
4. Click Send.

Bulk admit participants to a Google Meet meeting

Learn how

1. When a request to join the meeting appears, click Admit or Deny entry.
2. Click View allwhen you have multiple participants waiting to join the meeting. Choose an option:
   • Next to the name, click Admit or Deny entry to admit or deny participants one at a time.
   • Click Admit all or Deny all to admit or deny all participants at the same time.

Restrict or end participation

Mute a participant's microphone

Learn how

Mute a participant's microphone

While you are in the meeting:

• Point to a person’s image > click Mute .
• At the bottom right, click People .
  • Next to a participant's name, click Mute .

Mute all participants

While you are in the meeting:

Important: Host Management must be turned on to Mute all participants.
At the bottom right, click People Mute all .

Stop participants from sharing their screen

Learn how

Turn screen share on or off

1. Join a Meet video meeting.
2. At the bottom right, click Host controls .
3. From the side panel that opens, toggle Share their screen on or off.

Stop participants from sending chat messages

Learn how

Meeting hosts can stop participants from sending chat messages. Participants can still read the messages.

If you turn chat messages off in recurring meetings or meetings that use the same meeting code, the setting is saved for the next scheduled meeting. If you turn chat messages off in a one-time, nicknamed, or instant meeting, the chat message setting turns on after the meeting ends. 

Turn chat messages on or off

1. Join a Meet video meeting.
2. At the bottom right, click Host controls .
3. From the side panel that opens, toggle Send chat messages on or off.

End a video meeting for everyone

Learn how

1. On the bottom, click Leave call .
2. On the window that appears, click End meeting for all.
3. To leave the meeting but not end it for everyone, click Leave meeting.

Tip: End meeting for all will also end any open breakout rooms. If there are a lot of Breakout rooms open, the main room will end first and all other Breakout rooms may take up to a few minutes to end.