Tips to share content in a video meeting

Modified on Thu, 7 Aug at 10:52 AM

Choose the best presenting option
Share from a second screen in a meeting room
Collaborate on materials in a video meeting
Present to Meet from Docs, Sheets, or Slides
Present if someone else is already presenting
Join a meeting only to present
Control Slides presentations in Meet
Record a meeting to share later

Choose the best presenting option

Meeting organizers with Google Workspace for Education can prevent participants from sharing their screen.

If you're in an office meeting room—Present from your laptop using Companion mode. Your microphone is off in Companion mode to reduce the risk of echo from your laptop.
Present your entire screen—Choose Your entire screen to show your browser, plus any tabs you have open. You might see an “infinite mirror” if you click Entire screen. To prevent this effect, try presenting from a single tab.
If you work with more than one screen—Choose A window and select the screen that you want to show.
To hide sensitive information on your screen only show one Chrome Browser tab—Choose A tab. Images and videos are high-definition (HD) if you use Chrome Browser, making slides with embedded visuals easier to view.

Tip: If you're not using Chrome Browser (which automatically hides any pop-up notifications), mute or turn off notifications so they don’t appear when you’re presenting.

Share without echo from a meeting room

When you want to share your screen in a meeting room where audio and video are provided by the room's meeting hardware, use Companion mode. In Companion mode, you can share your screen and participate in activities such as polls or Q&A sessions without worrying about echo.

To join using Companion mode on your laptop, choose one of the following options:
- Use a meeting invite:
  - In the invite, click Join. Then, under Other joining options, click Use Companion mode. If you are in a conference room, check in so that your name and the room name appear on your participant tile.
- Use a short link:
  - In your browser, enter g.co/companion. Then on the Meet home screen, select a scheduled meeting or enter a meeting code.
- Present using a short link:
  - In your browser, enter g.co/present. Then on the Meet home screen, select a meeting, and choose what to share.
To turn on your camera in Companion mode, click Turn on camera .
When your camera is on in Companion mode, your participant tile:
- Shows up to other Meet users who join with full audio and video
- Shows up on meeting room hardware only when you raise your hand and/or are checked in
- Never shows as an active speaker
To share your screen after joining in Companion mode, click Present now .
To speak, listen to participants, or view the participant grid, join with full audio and video (non-Companion mode) on another screen.
To exit the meeting from Companion mode: At the bottom of the meeting window, click Leave call .

Collaborate on materials in a video meeting

In Google Docs, Sheets, and Slides, you can make changes with your team in the same file in real time. If you want to present your files, join a Meet video meeting—everyone on the call can edit, comment and collaborate simultaneously during the meeting.

In Google Drive, open the Google Docs, Google Sheets, or Google Slides file you want to share or present.
(Optional) To edit a document, spreadsheet, or presentation simultaneously with your guests:
1. In the upper-right corner, click Share.
2. Add a title to your document and click Save.
3. Add your meeting guests and give everyone Editor access.
4. Click Send.
Open Google Meet and join the meeting.
Click Present nowand choose what to share:
- Your entire screen
- A window
- A tab
Click Share.

Tip: If you're not using Chrome browser (which automatically hides any pop-up notifications), mute or turn off notifications so they don’t appear when you’re presenting.

Present to Meet from Docs, Sheets, or Slides

You can present directly to Google Meet from Google Docs, Sheets, or Slides. This can make it easier to present a document, sheet, or slideshow at a meeting. Before you present, join the meeting to know if it's being recorded.

Important: You must use a computer and a Chrome browser to present directly to Google Meet from Google Docs, Sheets, or Slides.

Join a Google Meet video meeting.
Open a file in Docs, Sheets, or Slides.
At the top, click Meet .
Choose an option:
- To present to a scheduled meeting, click the meeting name you want to join.
- To present to a meeting with a meeting code, click Use a meeting code, then enter a meeting code.
Click Just present this tab.
- Important: If you don't already have a meeting open and you click Just present this tab, you'll present your file but won't be able to view the Google Meet video meeting in the file tab. To view your document, spreadsheet, or presentation, and the Google Meet video meeting in one tab while you present, follow the steps to join a video meeting from Docs, Sheets, or Slides.
Select the tab you’re in.
To share a tab, click Share.
- Important: When you present a tab from your document, spreadsheet, or presentation, you can’t change which tab you present. To switch between tabs while you present, you can present from Google Meet instead.
Back in Meet, view your presented content directly in the meeting.

Present if someone's else is already presenting

If you're in a video meeting with your team, you might need to take over as the presenter to show your screen.

At the bottom, click Present now.
Select Your entire screen, A window, or Chrome Tab.
Select Present instead.

Join a meeting only to present

When you join to present, only your computer's window or application is displayed in the meeting. No audio or other video is sent or received.

Go to https://meet.google.com/.
Select the scheduled meeting, or click Join or start a Meeting.
Enter a meeting code.
Click Present.
Select a window or application.
Select Share.

Control Slides in Meet

Before you join a Google Meet video meeting, have your Google Slides presentation open so you can start presenting your slide deck and manage Slides controls without leaving Meet.

If you’re using Google Meet on an eligible work or school account, you can control Google Slides presentations from within a Google Meet video meeting. You can also make other people in the video meeting co-presenters.

Important: To control a Google Slides presentation from a Google Meet video meeting, you must use a computer with a Chrome browser.

In a Chrome tab or window, open the Slides file you want to present.
In a different Chrome window, open Google Meet and join a video meeting.
At the bottom of the meeting screen, click Present now A Tab.
- You can either present from the Google Meet tab, or present directly from the Slides tab.
Select the tab with the Slides presentation, then click Share.
In Google Meet, at the bottom right of the screen, click Start slideshow.
- Important: You can only control a presentation in Google Meet when you're in slideshow mode.
The control panel at the bottom right of the presented screen lets you:
- Click to the next or previous slide with the arrow buttons.
- Jump to a specific slide by clicking the slide number, and choosing from the list of slides.
- Choose co-presenter(s).
  - Click Add a co-presenter . Then, next to the person you want to select, click More Add as co-presenter Add.
- Open a panel for speaker notes in the Google Meet video meeting by clicking Show speaker notes . If you have speaker notes open, you can click Hide speaker notes .
- Open links or play media embedded in the presentation.
  - After you click Slides media and hyperlink controls , a list of the links and media for the current slide will appear.
- End the slideshow by clicking Exit slideshow .

Record a meeting to share later

On your computer, in Google Meet, click Start or Join.
At the bottom right, click Activities Recording.
- To record the meeting captions, select a language.
- In some cases, if the recording is played on Google Drive, the recording file might be ready a few hours before the captions are available.
Click Start recording.
In the pop-up screen, click Start.
Wait for the recording to start. Participants get a notification when the recording starts or stops.
- Meetings can only be recorded for a total of 8 hours, then the recording stops automatically.
To stop a recording, click Activities Recording Stop recording.
In the pop-up screen, click Stop recording.
- Tip: The recording stops automatically when everyone leaves the meeting.

An email with the recording link is sent to the meeting organizer and the person who started the recording.

The recording is saved to the meeting organizer’s My Drive > Meet Recordings folder.

For meetings created through:

Google Calendar: The meeting organizer is the person who creates the meeting event on Google Calendar.
The Google Meet homepage or another product such as Gmail: The meeting organizer is the person who launches the meeting or generates the code.