Switch to Docs

Modified on Wed, 9 Jul at 5:26 PM

In Word...

In Docs...*

Share your document using Microsoft SharePoint or OneDrive

Share your document from Docs

On your computer, go to Google Drive, Docs, Sheets, Slides, or Vids.
Double-click or right-click the file you want to share.
Click Share .
Enter a recipient.
Click Send .

Share your document with Word users

From a document, click File > Email as attachment.
Under Attach as, choose the format (Word, PDF, etc.).
Enter the email address, subject, and message.
Click Send.

Collaborate in real-time in Word Online

Collaborate in real-time in Docs

When you share a document, depending on their access, collaborators can edit documents, add comments, and assign tasks.

To track changes, at the top right, click the Down arrow . From the menu, set the mode to Suggesting.
To add and assign a comment:

On your computer, open a document, spreadsheet, presentation, or video.
Highlight the text, images, cells, slides, or scenes you want to comment on.
To add a comment, in the toolbar, click Add comment .
Type your comment.
Click Comment.

Access version history in SharePoint or OneDrive

Access version history in Docs

In Drive, open your file.
Click FileVersion historySee version history.
Click a timestamp to see a previous version of the file. Below the timestamp, you can review:
- The names of people who edited the document.
- The color next to each person’s name. The edits they made appear in that color.
(Optional) To revert to this version, click Restore this version.

Track changes in a document

Make suggestions and comments

Make suggestions in a document

	At the top, make sure you’re in Suggesting mode .
	To suggest an edit, start entering text where you think the edit should be made in the document. Your suggestions appear in a new color, and text you mark to delete or replace is crossed out (but not actually deleted until the document owner approves the suggestion).
	The document’s owner will receive an email with your suggestions. When they click any suggestion, they can Accept or Reject it.

Add and assign comments in a document

In Docs, Sheets, or Slides, select the text you'd like to comment on.
Click Add comment .
Enter your comment in the box.
(Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
(Optional) To assign the comment to a specific person, check the Assign to box.
Click Comment or Assign.

Note: If a file reaches the maximum number of comments, you can make a copy of the file without copying over any comments.

Open a Word document

In Drive, double-click a Word file.
A preview of your file opens.
At the top, click Open with Google Docs.

Any changes you make are saved to the original Microsoft Office file.

Access a document offline in OneDrive

Access a document offline in Drive

Install the Google Docs Offline extension.
In Drive, click Settings Settings.
In the Offline section, check the Create, open and edit your recent Google Docs, Sheets, and Slides files on this device while offline box.
Click Done.
Right-click a file and turn on Available offline.

Save a document automatically in SharePoint or OneDrive or turn on AutoRecover

Save a document automatically in Drive

Your document saves automatically in Drive as you work, so you don’t need to click Save.

Insert pictures in your document

Add images to your document

You can drag and drop images from your computer into your document. Or, click InsertImage and choose an image from Google Drive, Google Photos, the web, and more. With Docs, you can crop and recolor your images.

Add an Excel chart to your document

Add a Sheets chart to your document

In Sheets, select the chart you want to copy.
At the top right, click More Copy chart.
In Docs, right-clickPaste.
Click Paste.