Get started with tasks in Google Workspace

Modified on Thu, 7 Aug at 10:49 AM

Open your Tasks app

You can add tasks to the side panel in some Google Workspace apps.

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
- Important: If you can't see Tasks app, click the arrow in the bottom right of the screen to expand the panel.
On the right, click Tasks .

Tip: In Gmail spaces, you can create, assign, edit, complete, and delete group tasks.

You can switch views in your calendar to see your tasks and task lists in a single full screen.

In Tasks, each task goes in a list. To start, there's a default list that you can add tasks to.

Adding a due date and time adds the task to your calendar:

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
At the top, click Add a task .
Enter a task.
To add a date and time, click Date/time.

Tips:

To repeat a task, next to “Date/time,” click Repeat . Tasks with subtasks can't repeat.
In Google Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.

Important: To reorder your tasks, change your sort options to “My order.” At the top of a list, click List options My order.

On your computer, select an option:
- Open Tasks in Calendar.
- On the right of the side panel, click Tasks .
Click and hold a task.
Move the task where you want.

Tip: To reorder a task you're editing, on the left, click and hold Drag

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
Click the task you want to change.
Change the task info.

Tips:

If you want to change the date and time of the next repeating task in a series, click the date.
To edit the date and time for all tasks, at the bottom, click the repetition info.

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
To the left of a task, click Complete .

On your computer, select an option:
- Open Tasks in Calendar.
- On the right of the side panel, click Tasks .
Select an option:
- To find completed tasks, next to "Completed," click the Right arrow .
- To hide completed tasks, click the Down arrow .

Tip: You can hide completed tasks that show in your calendar.

Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
On the right, click Tasks .
Point to the task you want to delete.
Next to the task name, click Open menu Delete.