Tips to sort & organize tasks

On this page

• Sort tasks by date
• Add a recurring task
• Track multi-step tasks with subtasks
• Create separate lists to categorize your tasks

Sort tasks by date

1. On your computer, select an option:
   • Open Tasks in Calendar.
   • On the right of the side panel, click Tasks .
2. At the top of a list, click List options .
3. Under "Sort by," click Date.

Tips:

• Under “Past,” tasks you haven’t completed by a specific date appear at the top.
• All uncompleted tasks from the last 365 days are available on your current day.

Add a recurring task

1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
2. On the right, click Tasks .
3. Click an existing task or create a new task.
4. To add a date and time, click Date/time.
5. Next to “Date/time,” click Repeat .
6. Under “Repeats every,” select day, week, month, or year.
7. Under “Ends,” select an option to create a recurring task:
   • With no end date, select Never.
   • With a specific end date, select On, then choose a date.
   • That ends after a certain number of occurrences, select After, then select a number of occurrences.
8. Click OK.

Track multi-step tasks with subtasks

Choose an option:

• Right-click a task and select Add a subtask.
• Under the main task, add a new task and press Ctrl + ] (Windows) or Command + ] (Mac).
• Next to the main task, click Edit and in the Add subtasks field, enter a task.

To un-indent a subtask, right-click the subtask and click Unindent. You can also click on the subtask and press Ctrl + [ (Windows) or Command + [ (Mac).

Create separate lists to categorize tasks

Create and name a new list

Switch between lists

Move a task between lists

Delete a list